Manual Creation Using the Schedule Grid and Workbench
Open the Schedule tab.
Divisions appear on the left of the schedule grid with a count like “0/6” (# of matches placed / # of matches generated).
Click the down arrow next to a division to view the matches generated broken out by pools and bracket play.
Each column in the grid identifies a venue and play surface. Each row identifies the time slots. Note: hover over a time slot to view the exact timing.
Click the right arrow next to a division to push its matches to the Workbench at the bottom (left arrow removes matches from workbench). Use the eye icon to highlight one division or competition stage at a time.
Drag a match from the workbench into a time slot, or double-click a slot to drop the next match in the queue to that time slot. The grid will highlight green if placed cleanly and will highlight red if it breaks a constraint.
Once matches are placed in the schedule grid, you can view individual divisions, pools, or bracket stages by clicking the eyeball icon next to the appropriate section of games. All games in that group will appear in color while all other matches will display with a white background. Click the eyeball icon again to display all matches.
TIP | When manually creating a schedule, constraint violations will be indicated with a red caution icon on the time slot. Click on the match to display constraint findings and details.   |
Run the Fastbreak AI scheduler
Click +New, then Schedule Snapshot.
Name the schedule snapshot. Configure snapshot settings like whether to include current time slots, currently scheduled matches, and currently configured constraints. Then click Create snapshot.
Click AI Scheduling (the blue button with the sparkle).
A summary popup shows the number of Required Constraints, the number of Total Matches to be scheduled, and Time Slots Available. Use these quick numbers to confirm you have enough time slots and play surfaces.
Give the AI solve a name and add optional notes (e.g., “with coaching constraints”), then click Generate Schedule.
Matches will move from the workbench onto the grid. The division colors on the left will match the colors in the grid. Use the scroll bars to view all matches across play surfaces.
Each AI solution is logged as a Fastbreak AI solve on the dashboard. Note that when any manual schedule adjustments are made, these override the AI solve in place.
TIP | Use New+ to create a schedule snapshot (version). You can clone the current setup or start fresh with different constraints and switch between versions from the top-left dropdown. |
Schedule Configuration (Gear Icon)
Click the gear icon in the upper right to open Schedule Configuration settings. Here you can add and edit play surfaces and time slots.
Venues & Play Surfaces: Use the dropdown menu to add a saved organization venue for the event or click Create to make a new one.
When creating a new venue, add a name, address, and play surfaces, and determine whether the venue will apply to specific schedule versions. Click Create venue.
Designate which event days the venue and play surfaces will be active.
Indicate which play surfaces will get new time slots. Then click Generate time slots.
Manage Play Surfaces: Use the 6 dot handle to re-order the current surfaces, the edit pencil to edit the surface, or the trash can icon to delete the surface. Once the new order is set, click Save order. Click the trash can icon next to the venue to delete all of the surfaces for the venue and the venue itself. Click Add surface to add a new one.
Generate time slots: Edit time slot duration in minutes, adjust buffer time in minutes, and update the day's start and end times by clicking on the clock icons and selecting the desired times.
Apply to schedule days: Indicate which event days the new time slots will be generated for. You also have the option to select all or select none.
Apply to venues and play surfaces: Indicate which venues and play surfaces time slots will be generated for. You also have the option to select all or select none.
Click Generate time slots to finish. If time slots already exist, you will be prompted to overwrite existing time slots with the new settings.
If time slots are added where time slots already exist, designate whether to override existing time slots with new times. Click Overwrite # selected.
Buttons & Controls
Use various buttons to adjust both the formatting and time slots on the schedule grid.
Eye icon next to playing surface: Click the eyeball icon next to a playing surface to disable the play surface across all event days. Choosing this option will remove all scheduled matches from its time slots. This cannot be undone, so use this sparingly. Click Disable. Enable this play surface by clicking the eye again.
Trash can icon next to day and time: Click the trash can to Delete a schedule day. Identify whether the day should be removed from the current version only, from selected schedule versions, or from all versions and remove the day from the event. Click Delete day.
X next to time slot row: This prompts deleting an entire row of time slots and any games generated in those times. Designate which time slots to remove and click Remove. To cancel, click Do not remove.
Collapse/expand sidebar: Click the square with arrow button to collapse or expand the sidebar menu.
Arrow loop icon dropdown: Click the dropdown menu to view working and published Schedule Snapshots. When a snapshot is marked Selected, this is the schedule on display in the workspace. Each schedule snapshot identifies whether it was AI generated and when it was last modified. Click the pencil icon to edit the name and add optional notes. Click the trash can icon to delete a schedule snapshot.
+Dropdown: Use this menu to create a new Schedule Snapshot (a required step before using the AI Scheduling tool), Add Event Days (add days to the event or specific schedule versions), and to Create New Venue (to add a new venue or add from saved venues to the schedule).
Filter Dropdown: Use the filter dropdown menu to view the schedule with specific dates, venues, and play surfaces. Additionally, view matchup violations, warnings, and unsupported coverage. Finally, adjust the Match view (Default, Team names, Match Info, or Time Templates).
Time slot toggle (calendar icon with dot): When this button is toggled on, click on a time slot (or multiple) to disable them. This means matches will not be scheduled in this time slot. Click the time slot again to enable, specify timing details, and click Create time slot. Click the calendar icon again to toggle off.
Spreadsheet icon: Click this icon to view the schedule in a traditional spreadsheet grid format. The times listed on the left side of the grid show exact game start times. Click on the icon again to return to the default state. On the spreadsheet view, grayed out time slots are disabled, light blue slots are enabled, and white space has no time slot.
Eraser icon: Click the eraser icon to clear matchups and/or time slots from the schedule. Indicate which dates, venues, and play surfaces to clear, as well as whether scheduled matches and/or time slots should be cleared. Click Clear.
Publish the Schedule
Open the Publish tab, select the schedule version from the Version to Publish dropdown.
Click Publish, and confirm with Yes, Publish. The schedule will be live on the event website and Fastbreak app for public view.
To make changes to a published schedule, select it from the dropdown. The published version will show (Published) next to the name in the dropdown menu.
Click Unpublish. Confirm by clicking Unpublish again. Make necessary edits, then return to this page and re-publish.
TIP | Once the schedule is published you can no longer:
To adjust the schedule or specific competition, unpublish the schedule and reset the matches. |